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November 24, 2012

Annual Fee Information for 2013

Preliminary Annual Fee Calculation

On December 1 each year, NRD generates a Preliminary Annual Fee Summary for the payment of fees of your firm. This summary is a projected amount based on the current number of active individuals and locations recorded on NRD and/or current Ontario participation fee. The amount of fees paid is subject to change based on the addition or removal of individuals, locations with your firm and/or an update to your Ontario participation fee.

To see the Preliminary Annual Fee Summary:

  1. Log into to NRD at www.nrd.ca
  2. Select ‘Firm Information
  3. Select ‘Annual Fee Summary’
You can find instructions for a more detailed break down at http://www.nrd-info.ca/using/hint7.jsp?lang=en.

To create a detailed fee report:
  1. Log into NRD at www.nrd.ca
  2. Select ‘Admin Tools’
  3. Select ‘Reports’
  4. Select ‘Generate Annual Fee Detailed Report’
A variety of criteria can be used to generate the detailed report. You can produce a report of either ‘Preliminary’ or ‘Final’ information through the ‘Summary Type’ drop-down selection.

Individuals that are not continuing registration in the new year

If individuals are terminating or surrendering their registration, you must submit an ‘Annual Fee Exclusion by December 31. This will ensure these individuals are not included in your Final Annual Fee Payment. If you have not already submitted a notice of termination or surrender of registration for such individuals, you must do so within the deadlines under National Instrument 33-109. If an individual has decided to continue registration or you have selected the Annual Fee Exclusion in error for an individual, you must submit an Annual Fee Reversal prior to December 31.

You can find instructions for filing the annual fee exclusion/reversal at http://www.nrd-info.ca/using/hint8.jsp?lang=en.

Final Annual Fee Payment

NRD will calculate your final annual fee payment on December 31. This amount will be withdrawn from your firm’s NRD bank account on the first business day following January 1. A ‘Final Annual Fee Summary’ and a ‘Final Annual Fee Detailed Report’ can be created by following the same steps as above for the Preliminary Annual Fee Summary.

Individuals with ‘Registration in an Additional Jurisdiction (NI33-109F4)’ or ‘Reinstatement of Registration (NI33-109F7)’ submissions pending on December 31, 2012 subject to annual regulatory and user fees

Individuals who file Reinstatement (NI33-109F7) or Registration in an Additional Jurisdiction (NI3-109F4) submissions are automatically registered under NI31-103 as of the date the submission is filed. As a result, these individuals are subject to annual regulatory and user fees even if the submission itself is in pending state as of December 31. These fees are not calculated by NRD during the annual fee calculation process and will not be included in your firm’s final annual fee payment.

In early January, regulators will notify affected firms of additional annual fees owing for these individuals. Authorized firm representatives will be able submit the applicable fees using the ‘Resubmit Fee’ function in NRD.

NRD Availability

NRD will be unavailable during the Annual Fee process as follows:
  • Preliminary Annual Fee Calculation: December 1, 6:00 AM – 9:00 AM ET
  • Final Annual Fee Payment: December 31, 3:00 PM – January 1, 6:00 AM ET.